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SWANA BC seeks Executive Director

The BC Chapter of SWANA is looking for someone to fill a part-time contract position of Executive Director. Please...


The BC Chapter of SWANA is looking for someone to fill a part-time contract position of Executive Director. Please see the job description below for more details.

Questions/inquiries should be directed to lisats@telus.net or call Lisa Tsiandoulas at 604-862-5551.

The Solid Waste Association of North America (SWANA) BC Chapter is a volunteer driven organization with 140 members in the solid waste field throughout BC.

The BC chapter is committed to develop increased professionalism in the field of solid waste management and to foster a cooperative atmosphere among solid waste management professionals through dissemination of information, continuing education and professional development and research programs.

The Executive Director will report to the Board of Directors and is responsible for managing the day-to-day operations of the chapter. In addition, this position will be required to coordinate, promote and manage all facets of the chapter’s technical sessions, training and special events. This part-time position requires 15 to 20 hours a month, is flexible and begins with a six month trial contract.

The Executive Director’s primary areas of responsibility include:

1) Board of Directors
Provide support to the Board of Directors (and any subcommittees if requested) by coordinating meetings, preparing and distributing agendas and minutes as well as any requested reports.
Participate in the development, implementation and evaluation of the annual strategic plan.
Maintain records of all policy decisions as well as copies of all minutes, agendas and chapter correspondence.
Develop, implement, manage and evaluate the annual communications strategy.
Attend all Board meetings.

2) Technical Sessions & Special Events
Coordinate, organize and promote up to four technical sessions (topic specific lunch time presentations) per year with one planned for outside the Lower Mainland.
Coordinate, organize and promote special events including focus events (similar to technical sessions but usually a half day event) on an as required basis.
Develop promotional materials and promote event to all members and to identified target audiences.
Solicit and coordinate sponsorship for events and manage the negotiated agreements.
Help ensure technical sessions and special events are, at the minimum, cost neutral.
Provide web based promotional materials to webmaster.
Book speakers and coordinate any specific requirements, including audio visual needs.
Coordinate all hotel arrangements.
Book trainers and coordinate requirements.
Manage any SWANA International Training Requirements including partnership agreements and ensure that all agreement terms are adhered to by the chapter.
Establish partnerships with other organizations to provide more training options for members.
Manage registration and provide confirmation to attendees if required.
Attend all technical sessions and special events.

3) Annual Reporting
Prepare all annual reporting requirements as identified by the Chapter bylaws, the BC Societies Act and SWANA International.
Prepare and distribute all required information for the annual general meeting to members.

4) Membership
Act as membership chair.
Receive and track membership information from SWANA International and provide any updates and changes to head office.
Manage and update member email database.
Respond promptly to all member needs, inquiries and concerns.
Distribute relevant information to members including presentations from technical sessions and special events and further develop website to be used by members as a resource.
Develop membership recruitment and retention plan using SWANA materials and chapter specific initiative.
Work with SWANA International Membership Services Department to ensure all aspects of membership are working effectively and members’ needs are addressed.

5) Other Responsibilities
Correspondence on behalf of the chapter.
Respond to email and phone inquiries.
Prepare and distribute press releases as required.
Participate in SWANA Chapter Officer and SWANA Canadian Chapter teleconferences.
Liaise with Recycling Council of BC (RCBC) and Coast Waste Management Association (CWMA) regarding partnerships and collaborative activities and training.
Organize annual fundraising event (for example a golf tournament) if requested by the Board of Directors.
Ensure website is current and provide any updates to webmaster.
Prepare and distribute SWANA BC Chapter newsletter, when requested.
Maintain and regularly check chapter post office box.

The ideal candidate will:
Have a working knowledge of the solid waste field although direct experience is not a requirement.
Have broad general management abilities, exceptional organizational skills and excellent written and verbal communication skills.
Have an office, either home based or otherwise, with equipment that includes a fax machine, up-to-date computer with CD writer, ADSL Internet access and a high quality laser printer. Software includes Word, Excel, Powerpoint, Outlook and Access.
Track and submit all reimbursable travel expenses and out-of-pocket expenses which could include postage, courier, parking, long distance charges, fax, photocopying, printing, reproductions, mailing, packaging, shipping, deliveries and other normal disbursements.
Categorize the tasks and hours associated with each task.

Please submit your hourly rate along with a current resume. All submissions must be emailed to lisats@telus.net or faxed to 604-224-0705. Inquiries can be made to Lisa Tsiandoulas at 604-862-5551. All submissions must be received by the end of day Friday, October 15, 2004.


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